Trucking Accounting Software That Keeps Your Business in the Fast Lane
- Cody Meirick
- Feb 6
- 5 min read
Keeping your trucking business on the road requires more than just horsepower; it demands precision in accounting. Nowhere is that more obvious than with small fleet trucking and mid-sized businesses. That's where specialized trucking accounting software comes into play, making sure that your operations run smoothly without any financial hiccups.
Why did the truck driver always carry a pencil? To draw attention to himself! But let's get into modern times. It's hard to keep up with pencil and paper. Robust accounting software is crucial for tracking expenses, managing invoices, and staying compliant with industry regulations. Smaller operations need the tech even more... just to keep up!
In the fast-paced world of trucking, time is money. Investing in the right accounting tools can save you both, streamlining processes that used to require manual input. Let's go over some of the considerations when looking at the various solutions.
Factors to Consider in Trucking Accounting Software
Where do you start? It helps to get organized around a number of major factors that you likely need when looking over trucking accounting software that is out there. Here are a few of the major things.
One of the first features to consider is integration capabilities. Your software should seamlessly connect with existing systems, such as dispatch tools, GPS tracking, and fuel cards, to ensure all your data flows smoothly without unnecessary detours. This integration minimizes manual data entry, reducing errors and saving time, so you can keep your eyes on the road ahead.
Another factor to consider is user-friendliness. Opt for software with an intuitive interface that doesn't require a PhD to navigate. The quicker your team can learn the ropes, the sooner they can hit the ground running. Look for solutions that offer customizable dashboards and straightforward reporting features, making it easier to monitor expenses, invoices, and payroll without getting lost in a maze of menus.
Scalability is the open road to future growth. Whether you're operating a single rig or managing a growing fleet, your accounting software should be able to scale with your business. Choose a solution that accommodates additional users, vehicles, and increased transaction volumes without requiring an overhaul. This flexibility ensures that as your business expands, your software won't put the brakes on progress.
Lastly, consider industry-specific functionalities. Generic accounting software might not account for the unique needs of the trucking industry, such as IFTA reporting, load tracking, and driver settlements. Selecting a platform designed with these features in mind ensures compliance and operational efficiency.
5 Trucking Accounting Software Options
So what is out there? If you're a small-to-medium-sized operation. you can really stress over all the possibilities... and worry you're getting left behind. Here we are focusing on some of the major players in trucking accounting software, outlining the ones that target this particular industry while also touching on a couple that could be considered for general accounting purposes.
TruckingOffice
First we have TruckingOffice. It offers a comprehensive suite tailored specifically for trucking companies. It excels in IFTA reporting, automatically calculating and recording mileage, and sorting fuel amounts by state, which simplifies tax preparations and ensures compliance. The platform also integrates dispatch management and maintenance scheduling, providing an all-in-one solution for operational needs.
Pricing for TruckingOffice starts at $20 per month, with additional tiers ranging from $30 to $110 per month, accommodating various business sizes and requirements. A 30-day free trial is available, allowing users to assess its suitability. While its industry-specific features are advantageous, businesses seeking broader accounting functionalities might find it less comprehensive compared to general accounting software.
Rigbooks
Next we have Rigbooks, which is designed with owner-operators in mind. It focuses on simplicity and ease of use. This trucking accounting software and platform assists in tracking expenses, managing invoices, and monitoring profitability, helping small trucking businesses stay organized without the complexity of larger systems. The user-friendly interface ensures that even those with limited accounting experience can navigate the software effectively.
Rigbooks offers a free 30-day trial, providing an opportunity to evaluate its features before committing. Pricing details are available upon inquiry, ensuring tailored solutions for individual business needs. However, companies with larger fleets or more complex accounting requirements might find Rigbooks' feature set limited compared to more robust platforms.
TruckLogics
As an "all-in-one" management system, TruckLogics provides online accounting solutions with features like financial reporting, profit and loss statements, and year-end tax preparation. Its cloud-based platform provides accessibility from anywhere, facilitating real-time financial management. Additionally, their trucking accounting software offers a number of other tools for driver settlements and customer revenue reports.
TruckLogics has recently integrated AI capabilities into its platform. Their new AI Fleet Intelligence feature provides users with automated daily reports summarizing key aspects of their business operations, including projected and past income and expenses, upcoming dispatches, vehicle status, and pending settlements.
Pricing for TruckLogics varies based on the selected plan, with options suitable for different business sizes. Interested users can sign up for a free trial to explore its capabilities. While it offers a range of features, businesses requiring advanced accounting functionalities might need to integrate it with other software to meet all their needs.
Axon
There is also, Axon Software, which delivers integrated trucking accounting solutions that track expenses, income, and profits. Its real-time data processing is meant to keep financial information always up-to-date. The platform also supports payroll management and invoicing.
Pricing for Axon Software is customized based on business requirements. Its comprehensive features cater to various aspects of trucking operations; however, smaller businesses might find it more feature-rich than necessary, potentially leading to higher costs.
FreshBooks
Finally, FreshBooks is a general accounting software that can be adapted for trucking businesses. So it is a reasonable option for many. It offers invoicing, expense tracking, and financial reporting, with a user-friendly interface suitable for small business owners. Its cloud-based system allows for access on the go, which is beneficial for trucking professionals.
Similar to other platforms, Freshbooks is delving into AI in various ways to create efficiencies and generally improve their trucking accounting software, as well as other uses and operations. It's a growing trend that should not be overlooked.
FreshBooks provides a 30-day free trial, with pricing starting at $15 per month for the Lite plan, which includes basic features. While not specifically designed for the trucking industry, its adaptability and ease of use make it a viable option for small trucking businesses seeking straightforward accounting solutions.
Explore How AI Can Transform Trucking Businesses
Looking to take the guesswork out of trucking accounting software? AI could be your new co-pilot for efficiency and accuracy. As detailed in the various options, it is where so much software is going. Our free AI checklist is the ultimate guide to adopting tools that simplify your workflows and boost productivity.
Don’t let AI seem like an uphill climb. Download the checklist today and discover how it can streamline your accounting and transform your business operations. It’s completely free, and you’ll walk away with a step-by-step plan tailored to your goals. Ready to hit the fast lane?
